Thursday, February 28, 2013

#iPads, Multiple Users, and Meddling Student Fingers

Source: http://goo.gl/KZjuL
Problem: 

I have a question and am not finding an answer so far in the discussions I've gone back through so thought I'd start here. We are in the process of beginning a "take-home" program with iPads for high school sophomores in English (target group for a grant we got).  What have people done as far as how students turn in work electronically to the teacher?  What we'd like is a way for students to turn in work to a teacher account somewhere in the cloud where it is secure from the eyes and possibly "meddling fingers" of other students.   
The issue is also that the iPads will be used on different weeks by different classes so there will not be "one student/iPad" but rather an assigned student in each of the sharing classes who will have that iPad.  Setting up dropbox, etc. appears to let you set up each iPad to one account.  That won't work.  We'd like for each student to have their own account somewhere where they can keep their research and turn it in to the teacher when they are done and where it is accessible to only that student.  We're just beginning so I'm hoping there's a simple solution that we just haven't seen yet.

Possible Solutions:

 There are several approaches or answers to your question. Allow me to explore them each in turn:
Approach #1 - GOOGLE APPS and the DRIVE iPad App
I recommend that you give each student a GoogleApps for Education account. This will enable them to have access to GoogleDrive (http://drive.google.com). This is a good thing; here's why:
On the iPads, install the "Drive" app and the Readdle "Documents" app. The Drive app enables the current user of the iPad, access content, save it for offline access, then logout when done. When the next student comes along, logs into Drive app, that student can only see his work. The work of the previous student is not available. This eliminates the issues you typically encounter with Dropbox, Box accounts that are single-user per device only.
There are several ways to turn in work with the iPad and I've explored those in the blog entries I'll link to below. That said, the easiest approach is to use the Drive app. With the app, a student can save work created on the iPad to Google Drive. Then, using the Drive app on the iPad, they can share that document with their teacher.
Alternately, the teacher can setup a shared folder for each student and the student can put content inside that folder with the appropriate filename.
Scenario: My students have spent serious time creating their Keynote presentation and I’d like them to have a copy of it in Keynote or Powerpoint format, even if they don’t have an iPad. Can they save their Keynote file to Google Drive, work on it with their Mac computer (which has Keynote), save it back to Google Drive, then open it on their school iPad while in class?

Student iPad Instructions - Saving to Google Drive
1) Open the iWorks app you want to share from (e.g. Keynote), then view your presentation.  
2) To share your Keynote presentation, tap on the wrench in the top right-hand corner and choose Share and Print option.
3) Select the Open in Another App option. You’ll be prompted to choose a format. Choose Keynote for this example, although you can choose the others (e.g. PDF, PowerPoint).
4) Once your presentation is ready, a blue button with white letters will appear that says, Choose
App.
5) When you tap that button, you’ll be given a list of apps. Look for the Open in Google Drive button/option and select it.
6) The GoogleDrive app will pop up and ask you, Would you like to upload presentationname.key to Drive? Choose the Upload option that appears below the question. Wait patiently as your presentation is put on Google Drive.
7) You can easily get a copy of the presentationname.key file and save it on your computer, then put it back on Google Drive, and re-open it.

Opening a Keynote File Stored in Google Drive
1) Start the Google Drive app on your iPad
2) Find the Keynote presentation file you previously saved either from your computer or iPad.
3) Tap on the file. When it pops up a message that it is Unable to open file, go to the sharing button in the top right-hand corner of the screen and tap on it.
4) Choose Open in... and select the Open in Keynote option. This will import your presentation into Keynote.
Watch the rough hewn video of this workflow.
Approach #2 - Edmodo
Many teachers are warming to the idea of using Edmodo.com, a free web-based learning management system. It works well with iPads and makes turning work in a snap for students, and integrates with GoogleDrive.
Saving Content from iWorks apps (e.g. Keynote, Pages) to Edmodo.com using Open in Another App.
Scenario: My students have spent serious time creating their Keynote presentation and I’d like them to turn it in via Edmodo.com. Can they save their Keynote file to Edmodo?

Student iPad Instructions - Saving to Edmodo
1) Open the iWorks app you want to share from (e.g. Keynote), then view your presentation.  
2) To share your Keynote presentation, tap on the wrench in the top right-hand corner and choose Share and Print option.
3) Select the Open in Another App option. You’ll be prompted to choose a format. Choose Keynote for this example, although you can choose the others (e.g. PDF, PowerPoint).
4) Once your presentation is ready, a blue button with white letters will appear that says, Choose
App.
5) When you tap that button, you’ll be given a list of apps. Look for the Open in Google Drive button/option and select it.
6) The GoogleDrive app will pop up and ask you, Would you like to upload presentationname.key to Drive? Choose the Upload option that appears below the question. Wait patiently as your presentation is put on Google Drive.
7) You can easily get a copy of the presentationname.key file and save it on your computer, then put it back on Google Drive, and re-open it.

Watch the rough hewn video of this workflow.

Approach #3 - Readdle Documents
If you don't want to mess with cloud storage (e.g. Edmodo, Drive), students can turn their iPads into a "WebDAV server." Once that happens, the teacher can connect using their iPad or a computer and save a copy of the students work to their device. Or, you could help students do this using a classroom computer to save their work. This is all done using a free app, Readdle Documents. This is a great multi-purpose app that does quite a bit.
Scenario: I have images/pictures, videos, PDF files, ePub-formatted eBooks that I want to copy to my iPad from my computer, AND I have content on my computer that I want to put on my iPad.
Copying Files to Where You Can Work With Them
1) Open Readdle Documents app, then select photos you want to work with in Documents. When done selecting, tap on the SAVE button.
2) Select the folder you want to save the picture or video in within Documents.

Sharing Your Saved Picture or Video
3) Tap on NETWORK to turn on your iPad's Wi-Fi Drive. To share with a computer, tap the the WiFi icon in the top right-hand corner.
4) Notice the message that appears:
“Connect to this iPad using web-browser or WebDAV app:” then provides two addresses. Either one will work for our purposes.
4) Go to your computer's Internet browser and type in the IP address for your iPad. You will see any content you have in the Documents app folders available.
5) Get or put content from your iPad by clicking filenames or  or Browse-Upload buttons,
respectively.

Watch the rough-hewn video of this workflow. (URL: http://goo.gl/Vn9QC )

Scenario: My students have spent the last week creating their video in SonicPics and PinnacleStudio and have exported it to the Camera Roll on their iPad. How do I get those videos onto my iPad without using GoogleDrive, Dropbox, etc.?


Student iPad Instructions - Sharing Your Saved Picture or Video
1) Open Readdle Documents app, then select photos/videos you want to share with your teacher in Documents. When done selecting, tap on the SAVE button.
2) Select the folder you want to save the picture or video in within Documents. This makes a copy of the photos/videos in your Camera Roll and saves them in Documents app.
3) Tap on NETWORK to turn on your iPad's Wi-Fi Drive.
4) Your iPad is now available to be connected to by others (e.g. Teacher) using Readdle
Documents.

Teacher iPad Instructions: Copying Files to Where You Can Work With Them
1) Open Readdle Documents app, then tap on NETWORK in Readdle Documents and look for your student’s iPad, which will appear under Available Devices on the NETWORK tab.
3) Tap on your Student’s iPad and then you will be able to copy items from their iPad to your’s.


Watch the rough hewn video of this workflow. (URL: http://goo.gl/n8nkF )

Scenario: My students have spent the last week creating their Keynote presentation. I’d like students to share a copy of their presentation with me. How can I get them to share to my iPad from their iPad without having to mess with a computer?


Student iPad Instructions - Sharing Your iWorks document
1) Open the iWorks app you want to share from (e.g. Keynote), then view your presentation.  
2) To share your Keynote presentation, tap on the wrench in the top right-hand corner and choose Share and Print option.
3) Select the Copy to WebDAV option. You’ll be prompted for a Server address, a username and password. Ask your teacher for the server address (which is the IP address for his/her iPad) and type it into the server address, then tap on “sign in.”
4) Once you are connected, you’ll be able to choose the file format you want to share the
presentation in--Keynote, Powerpoint, PDF. If you want your teacher to be able to edit the Keynote,
send the keynote version.

Teacher iPad Instructions: Copying Files to Where You Can Work With Them (Student iPad)
1) Open Readdle Documents app, then tap on NETWORK in Readdle Documents.
2) Turn your iPad into a WebDAV server by tapping on the WiFi Drive icon in the top right-hand corner (you’ll only see it if you’ve already tapped on NETWORK tab while in Readdle Documents.
3) Share your iPad’s IP address or name with your students; here’s an example but the numbers will be different depending on your network:

You can share either address. Note that if you are going to be sharing often, the bottom address is less likely to change over time.


Watch the rough hewn video of this workflow. (URL: http://goo.gl/XKlQa )

OTHER APPROACHES
I hope one of these 3 approaches works for you. There are others that include using Evernote to collect student work, Dropittome.com which enables emailing from an iPad and the work is saved directly in the teacher's Dropbox, and GoFileDropFreemium to send work via email to GoogleDrive.








Everything posted on Miguel Guhlin's blogs/wikis are his personal opinion and do not necessarily represent the views of his employer(s) or its clients. Read Full Disclosure


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Disclaimer

Everything posted on Miguel Guhlin's blogs/wikis are his personal opinion and do not necessarily represent the views of his employer(s) or its clients. Read Full Disclosure