8 Questions About Implementing GoogleApps



At an upcoming regional technology directors' meeting, one of the requested topics is GoogleApps for Education implementation. One of the directors asked the following questions and Google Certified Teachers shared their responses...I intend to share the compiled responses with the regional technology directors. Since I had to do the work of compiling anyways, here it is.

Questions:
  1. Who is currently using Google Apps Education Edition?
  2. What issues have you run into?
  3. Do you use Postini or your own product to archive?
  4. What is the youngest age group/grade level that you are providing this service to?
  5. Did you have to get board approval?
  6. Did you create your own policy for parental permission?
  7. How do you restrict students from accessing after they’ve left your district (graduated or moved out)?  Is someone assigned to do this?
  8. Is this service filtered?
Responses:

Who is currently using GoogleApps for Education Edition?
  • We currently have about 3,000 students and teachers out of 6,800 total students
  • We had Google Apps for education for a year before I attended GCT and I didn't know it:) I dove right in after I came back and got my teachers set up. No the original IT people are wanting to make multiple domains after my staff and one 4th grade class have jumped in feet first. I have told them not to this year.
  • Enabled and then disabled iGoogle since it's templates and other resources were not appropriate. It is not an education friendly version of iGoogle. Struggled to get e-mail restricted to our domain, but their tech support for GAEE is awesome. Now trying to figure out how to punch a hole so that some of our middle school students can collaborate with middle school students from a different district who are also using GAEE.
  • We are, 4-8 grade
  • My middle school started 1.5 years ago and things are going well.
What issues have you run into?
  • Kids logging on to other kids accounts and sending email from the account. It has happened 3 or 4 times.
  • We totally love it? Nothing serious, silly things which history revealed.
  • Enabled and then disabled iGoogle since it's templates and other resources were not appropriate. It is not an education friendly version of iGoogle. Struggled to get e-mail restricted to our domain, but their tech support for GAEE is awesome. Now trying to figure out how to punch a hole so that some of our middle school students can collaborate with middle school students from a different district who are also using GAEE.
  • We had Google Apps for education for a year before I attended GCT and I didn't know it:) I dove right in after I came back and got my teachers set up. Now the original IT people are wanting to make multiple domains after my staff and one 4th grade class have jumped in feet first. I have told them not to this year.
  • Overall, we love using Google Apps! Here are some specific issues:
    • Finding time to log students on to Google.
    • This year we had some issues with our file uploads.  They did not upload properly and it took some time to work out this issue.
    • A few students sending inappropriate emails, nothing major. 
    • We felt that gadgets needed to be white listed. There are some very inappropriate Gadgets in Sites.  We used Domain Gadget Directory Manager (DGDM).  You can also use FSCT .
Do you use Postini or your own product to archive?
  • We "route" our email through our teachers district account within the Admin settings so that it filters through our server, gets archived and then goes on into the teachers mailbox. Not all my staff is using Gmail yet but I have told them they cannot use desktop mail programs anymore and have deleted Eudora, outlook etc.
  • We are not archiving anything. We use Postini for filtering.
  • At this time we do not have email - plan to in the future
  • We use Postini to filter email not to archive it.
  • Not yet, we are looking into it.
What is the youngest age group/grade level that you are providing this service to?
  • Grade 6
  • Grades 4-8
  • Grade 2
  • One 4th grade class is using sites, presentations, and docs right not and loving it.
  • 4th grade 
Did you have to get board approval?
  • No, but I recommend you at least do a presentation and promote it and make it exciting.
  • No
  • Yes, gave workshops to community members, piloted with 7th graders & teachers - students & parents did all the PR, piece of cake.
  • Yes, we piloted the program and i had two students talk about how Google Apps helped them and the BOE loved their presentation and bought into apps.
  • No, but it helps to advertise and keep everyone in the loop.
Did you create your own policy for parental permission?
  • Tweaked the AUP a little.
  • Sent out a letter of explanation & permission for Apps & web 2 tools to every family beginning of each school year. It includes child's userid & password.
  • No. We have a different type of AUP that treats all Internet access as a curriculum tool and parents need to go through the same procedure as if they have a problem with a textbook or book assigned for reading. http://pages.minot.k12.nd.us/blog/craig
  • Nope, I think we just need to make them aware. They can sign is as their student if they want I guess.
  • We modified another district's policy.
How do you restrict students from accessing after they’ve left your district (graduated or moved out)?  Is someone assigned to do this?
  • Have not crossed that bridge.
  • First year using GAEE so we haven't dealt with it. With student e-mail accounts we cull them in the middle of the summer.
  • Accts are closed-kids can migrate work out.
  • We remove accounts once students leave.
  • We give them time to download their documents and then remove their accounts from the system.
Is this service filtered?
  • Postini filters email.
  • By this, do you mean e-mail filtering to restrict incoming and outgoing e-mail to be within the domain? We are working to get out Edmodo domain (mymps.edmodo.com) and our Google domain (mymps.us) to work nicely together.
  • Gmail is active but our elementary kids do not use it. I guess they could but they were not shown gmail only docs, presentations and sites. Most of the tech concern in my district deals with Facebook. Everything else pretty much can fly under the radar.
  • No
Update 09/14/2010: 
  1. New responses are added as they come in. 
  2. Thanks to the link from Texas ISD.com - Are you considering using GoogleApps for Education? Why or why not? Please leave a comment!

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Everything posted on Miguel Guhlin's blogs/wikis are his personal opinion and do not necessarily represent the views of his employer(s) or its clients. Read Full Disclosure

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