The following was shared at a session facilitated by Brock Gregg (ATPE) at TCEA 2009 about writing to elected officials:

Legislators pay close attention to their mail to judge whether an issue is important to the people they represent. The volume of letters received from constituents does affect the vote on an issue. One letter can make a difference. These methods for writing letters to legislators have been proven to be effective:

• A personal letter is much more effective than a form letter–the more personal the better. A handwritten letter (if legible) is best but individually typewritten and computer-printed letters are fine.
• Initiate a letter writing campaign on a campus by campus rotating basis, so that the same members are not writing every letter.
• Identify yourself as a constituent if you are one. If not, identify yourself as a member of ATPE.
• Focus on one issue. Write a separate letter if you also have concerns about another issue. Try to stay to one page.
• Using your own words, give reasons for your position. Explain how the issue affects you. Mention relevant personal experiences or concerns if possible.
• In the letter, ask whether your elected official supports the issue. That is likely to get you a reply and a chnce to continue the dialogue.
• Be polite and persuasive. Name calling, threats, and sarcasm hurt your cause.
• Be sure to put your complete address on the letter, as well as the envelope.

Thanks to ATPE’s Brock Gregg for sharing this!

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